Privacy Policy
Hoxie Hotrodders (“we,” “us,” or “our”) is a community nonprofit organization based in Hoxie, Kansas. We are committed to respecting your privacy and protecting personal information collected through this website and related activities.
Information We Collect
We may collect personal information you voluntarily provide, including:
- Name
- Email address
- Phone number
- Mailing address
- Event registration and vehicle information
- Donation or sponsorship details
- Communications sent to us
We may also collect limited non-personal information such as IP address, browser type, device information, and pages visited for website security and analytics.
Cookies and Analytics
This website may use cookies or similar technologies to improve functionality and understand general website usage. You may disable cookies through your browser settings; however, some site features may not function properly.
How We Use Information
- Respond to inquiries and communications
- Manage event registrations and participation
- Process and acknowledge donations or sponsorships
- Send event and community updates
- Maintain nonprofit administrative records
- Improve website content and outreach
Information Sharing
We do not sell or rent personal information. Information may be shared only with trusted service providers assisting our operations, when required by law, or to protect the safety and rights of participants and the public.
Payment Processing
Online payments may be processed by third-party payment providers. We do not store full payment card information on our servers. Payment data is subject to the privacy policies of the payment processor used.
Data Retention
We retain personal information only as long as reasonably necessary for nonprofit operations, compliance, and recordkeeping, unless a longer period is required by law.
Your Rights and Choices
You may request access, correction, or deletion of personal information, and may opt out of non-essential communications at any time by contacting us.
Children’s Privacy
This website is not intended for children under 13. We do not knowingly collect personal information from children under 13.
Third-Party Links
This website may contain links to third-party sites. We are not responsible for their content or privacy practices.
Terms and Conditions
Nonprofit and Tax-Exempt Purpose
Hoxie Hotrodders operates for charitable and community purposes. Donations may be tax-deductible to the extent permitted by law.
Kansas Compliance
Fundraising and nonprofit activities are conducted in accordance with applicable Kansas laws and regulations governing charitable organizations and solicitations.
Lions Club Affiliation
References to Lions, Lions Clubs, or related emblems are used to reflect affiliation or participation in Lions-related community service activities. Lions marks are trademarks of Lions Clubs International and are used in accordance with applicable policies.
Website Use
You agree to use this website lawfully and not to interfere with its operation, security, or content.
Events and Assumption of Risk Important
Participation in any event, car show, cruise, gathering, or activity organized or promoted by Hoxie Hotrodders is voluntary and involves inherent risks, including vehicle operation, mechanical failure, weather conditions, and crowd interaction.
By attending or participating, you knowingly assume all risks and agree that Hoxie Hotrodders, its volunteers, officers, sponsors, and affiliates are not liable for injury, death, loss, theft, or property damage, except where liability cannot be excluded by law.
Code of Conduct
Participants and attendees are expected to behave respectfully and safely. We reserve the right to deny entry or remove individuals whose conduct creates safety concerns or disrupts events.
Volunteer Participation
Volunteers participate at their own risk. Insurance coverage is not guaranteed unless expressly stated.
Media and Photo Release
By attending events or submitting content, you grant Hoxie Hotrodders permission to use photographs, video, and audio recordings that may include your likeness for promotional, educational, archival, or fundraising purposes without compensation.
Donations and Sponsorships
Donations and sponsorships are voluntary and generally non-refundable. When goods or services are provided in exchange for a contribution, the deductible amount may be reduced in accordance with IRS requirements.
Intellectual Property
All content on this website is owned by Hoxie Hotrodders or used with permission. Unauthorized use is prohibited.
Disclaimer of Warranties
This website is provided “as is” without warranties of any kind, express or implied.
Limitation of Liability
To the fullest extent permitted by law, Hoxie Hotrodders shall not be liable for indirect, incidental, or consequential damages arising from website use or event participation.
Indemnification
You agree to indemnify and hold harmless Hoxie Hotrodders from claims arising from your use of the website or participation in events.
Force Majeure
We are not responsible for delays or cancellations due to events beyond our reasonable control, including severe weather or emergencies.
Severability and Entire Agreement
If any provision is unenforceable, the remaining provisions remain in effect. These terms constitute the entire agreement regarding website use.
Governing Law
These terms are governed by the laws of the State of Kansas.
Additional Policies
Accessibility Statement
We are committed to making our website accessible to all users. If you experience difficulty accessing content, please contact us and we will work to provide the information you need.
Cookie Notice
This website uses cookies for basic functionality and analytics. Continued use of the site constitutes consent to cookie use unless disabled in your browser.
Non-Discrimination Policy
Hoxie Hotrodders does not discriminate based on race, color, national origin, religion, sex, disability, age, or any other status protected by law.
Copyright Complaints
If you believe content on this website infringes your copyright, please contact us with sufficient detail to investigate and address the claim.
Last updated: January 1, 2026